Faculty and Staff Resources

The Family Educational Rights and Privacy Act (FERPA) prohibits the release of any information about a student, except information classified as directory information to any person outside the university community or to any university personnel without a legitimate educational reason to know.

Some students have requested that even directory information not be released about them. This will appear on the web student record as "Information Release Restrictions: Withholding of information as allowed under FERPA."

Please call the Registrar's Office at 303-315-2600 if you have any questions about this regulation.

The Health Insurance Portability and Accountability Act (HIPAA) of 1996 requires that we establish new policies and procedures to ensure patient confidentiality and the security of patient information. Preparing for HIPAA will benefit both you as individual employees as well as the institution's compliance with federal regulations.

HIPAA will impact CU Anschutz in various ways. Patient records (including shadow records), human subjects research records, and marketing demographics that contain health information are a few examples of the ways in which we will fall under HIPAA’s regulation. Responsibility for HIPAA compliance is being coordinated by the Office of Regulatory Compliance under the direction of Assistant Vice Chancellor of Regulatory Compliance Angela R. Charboneau Wishon.

For additional information or assistance, please go to the HIPAA informational website or contact the HIPAA Compliance Office at 303-724-4722 or at [email protected].

Registration is one of the primary functions coordinated by this office. Registration begins several months in advance of the first day of classes. Summer and fall semester registration begins in early April. Registration for spring semester begins in mid-November.

Students are sent an e-mail "invitation to register" that indicates the first date and time when they can use UCDAccess. These time assignments are based on credit hours completed and are in progress with graduate students receiving the earliest assignments. Time assignments are used to control registration during the first 17 days. Time assignment checking is then turned off and registration continues on a first-come, first-served basis through census date, the drop/add deadline. Students must confirm their registration by making payment arrangements by the published deadlines with the Bursar or be dropped from their classes.

The vast majority of registrations are done through the UCDAccess web registration system. Some registrations or adjustments to registrations must be completed on paper with the appropriate signatures. Schedule adjustment forms are used for credit overload, pass/fail or no-credit options, closed classes and adding/dropping classes after the deadline. Special processing forms are used for practicums, independent study, thesis hours, special studies, and variable credit. Students are required to complete a contract and have the instructor and dean's signature. Both forms are available at the Student Service Center in the North Classroom Building.

Concurrent/inter-institutional registration: On a space-available basis, students registered in degree programs are eligible to register for classes at another CU campus (concurrent) or at participating community colleges (inter-institutional - undergraduate only). Both types of registration are assessed CU Denver tuition. See the schedule of courses for deadlines and additional information.